Log every maintenance visit (who did it, what was serviced, when it happened) and build an audit trail that lasts as long as the equipment does.
Every service log captures the exact date maintenance was performed. No ambiguity about when work happened or how long ago it was.
Assign each log to the person who did the work, in-house staff or external vendor. Know exactly who serviced what.
Each log ties to a specific maintenance interval. Logging a service automatically resets the clock and updates the equipment status.
Each log entry is structured, searchable, and permanent.
Replaced both return air filters. Unit running clean.
Checked refrigerant levels and coil condition. No issues found.
Paper logs go missing. Spreadsheets lose history. Service logs don't.
Can't prove equipment was serviced
Timestamped log for every maintenance visit
Technician left: no record of what they did
Work attributed to the person, permanently
Spreadsheet has no history, just current state
Full audit trail back to the first log entry
Vendor disputes what was done on a visit
Logged notes with date and technician on file
Choose which maintenance interval you're logging against: oil change, filter replacement, calibration, inspection. Each equipment has its own set of intervals.
Intervals are set when you add the equipment.Set the date maintenance was performed and assign it to the person who did the work. Multiple technicians can be attributed to a single service visit.
Date defaults to today. Change it if logging past work.Record what was done, parts replaced, observations made, or anything else worth capturing. Notes are optional but give you context when reviewing history later.
Useful for warranty claims, audits, and handoffs.As soon as the log is saved, the equipment status updates based on the new service date and its interval. No manual tracking required.
Overdue → Good, the moment you log the service.Set up your organization in under a minute.